Challenge
Prospective families found Greensboro New School the way most people find a school today, online. But the website was years out of date, slow on phones, and hard for staff to update, so the page that mattered most for a tour or an open house was often the last thing to change.
Behind the scenes, admissions ran on paper. Applications arrived as printed forms, tour requests came in by email, and the office tracked where each family stood across a spreadsheet and a shared inbox. During peak enrollment season, no one had a single view of the funnel, and follow-ups slipped through the cracks.
“We were asking families to fill out paper forms to join a school that teaches with technology every day. The site and the process both needed to catch up to who we actually are.”
Solution
Virtuollis started with the site families see: a fast, mobile-first rebuild with clear paths to schedule a tour, request info, and start an application, all editable by staff without touching code. The new site was designed around the questions parents actually ask, not the school's internal org chart.
On top of it, Virtuollis built a custom admissions portal that turns every inquiry into a tracked record, from first tour to signed enrollment. Applications, tour sign-ups, and follow-ups now live in one dashboard, so the office can see the whole enrollment funnel on a single screen.
Results
The new site launched before admissions season, and the portal went live alongside it. Paper applications were retired in the first term.
Greensboro New School now updates its own site and runs admissions from the same portal each year, with new features scoped as the school grows, the same team, the same partnership.
“For the first time, our website and our admissions process feel like the same school. Families notice, and so does our office.”